Meeting Guidelines and Code of Conduct


Article I: General Conduct

At any event or function in which a member’s affiliation with the Institute is apparent, members shall refrain from engaging in illegal, unprofessional, or unethical actions that might bring disrepute to the Institute or its members, and shall act in a way that promotes the Six Perfections of Generosity, Ethical Discipline, Patience and Tolerance, Joyous Enthusiasm and Perseverance, Concentration, and Wisdom. Members shall refrain from engaging in any of the Ten Non-Virtuous Actions, consisting of killing, stealing, sexual misconduct, lying, divisive speech, harsh or insulting speech, idle gossip, covetousness, harmful intent or ill will, and wrong views. Members shall comply with all established protocols, procedures, and policies.

Article II: Open Meetings and Executive Session

Section I: Open Meetings

  1. Meetings of the Board of Directors shall be open to the general public, except when the Board meets in Executive Session. Only members of the Board of Directors are entitled to speak and propose and vote on motions of the Board. Non-directors may be heard at the discretion of the presiding officer given constraints of time, agenda, and relevance. The presiding officer shall make a good faith effort to ensure that non-members are heard in a fair manner consistent with effective meeting management.
  2. Meetings of the general membership shall be open to the general public. Members must meet all applicable requirements in order to propose and vote on motions. The rights and obligations of members at general membership meetings shall be as established in the bylaws of the organization.
  3. During any Directors or membership meeting, the Board of Directors may adjourn to executive session upon the order of the presiding officer, or upon a majority affirmative vote on a motion and second submitted by any Board member. Executive sessions will include members of the Board of Directors and other individuals expressly invited by the Board. Except under unusual circumstances as evidenced by an affirmative vote upon a motion at the beginning of the session, executive sessions shall be off the record, and any motions or other actions resulting from such a session shall be made in open meeting.

Article III: Code of Conduct During Meetings

  1. All individuals attending or participating in a meeting will be treated with dignity, honoring their uniqueness and value. Abuse, defamation, derogatory remarks, personal insults, hostility, threats or any form of intimidation or discrimination are unacceptable behaviors.
  2. Attendees shall deal with each other in an open, honest and respectful fashion.
  3. Attendees shall respect the views of others and allow others the opportunity to speak without interruption.
  4. Meeting attendees are expected to be positive, constructive, and to represent the best interests of the Institute rather than individual constituencies.
  5. Communication in meetings will be clear, timely, concise, to the topic and avoid indecorous language and/or reference to personalities.
  6. Participants will engage in communications in an orderly fashion such that multiple conversations aren’t occurring at the same time.
  7. Individual participants will not seek to dominate proceedings.
  8. Deference shall at all times be paid to the authority of the presiding officer and on all points of order, competency, and relevancy, his or her ruling shall be final.
  9. Attendees will refrain from disruptive behavior during meetings. This will include interrupting the current speaker, engaging in side conversations, making distracting noises, heckling, clapping, shouting, booing, hissing or engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly conduct of the meeting.
  10. It is the duty of the presiding officer to preserve order and to ensure that members obtain a fair hearing.  In the event of disorder, the presiding officer has absolute discretion to adjourn the meeting, and by quitting the Chair will bring the meeting to an end.
  11. In the event of any attendee at a meeting disregarding the authority of the presiding officer or of being guilty of obstructive or offensive conduct or conduct in violation of this code, a motion may be moved and seconded to suspend such member for the remainder of the sitting. Such a motion will be put to the Board of Directors without discussion and if supported by a majority of members of the Board present and voting will be declared carried. No further action will be taken until the offending member has been removed and order has been restored.

Adopted by the Board of Directors July 11, 2011.